Virtual meetings - How to get it right.

Due to the Coronavirus pandemic and safety concerns, most meetings and conferences shifted to the virtual world. That’s why you need to find a good, professional way to create outstanding virtual meetings that stand out and which are very informative. With that in mind, here are some tips and tricks to help you achieve that right away!

Virtual meeting - preparation with Coffee

Create a plan and stick to it

Every virtual meeting needs to follow a pre-set plan. This helps a lot, because it will give you more control over the process. At the same time, you also want to know how long the meeting will last, in order to plan all presenters, ideas and ensure everything goes smoothly.

Use icebreakers

Icebreakers are good because they help people connect with one another, even if it’s a virtual meeting. It brings in a sense of closeness and that alone can be used to further improve the relationship meeting guests will have with one another.

Test all technologies ahead of time

Since we are talking about virtual meetings, anything can go wrong. We are relying on tech, and sometimes it can be faulty. Which is why you need to figure out any possible issues from the start. It will help eliminate any hassle and ensure that you have the best possible results.

 

Keep a short presentation length

Since the virtual medium is not always ideal for long presentations, you want to keep things short and simple. The meetings are discussions, so you want to use screen sharing to guide the conversation and discuss the ideas presented there. It helps immensely, since you can focus on multiple things and discuss accordingly.

Quick survey to keep the audience engaged

Acquire feedback in real time

One of the things that virtual meeting do very well is they can acquire feedback and improve in real time. You want to use a survey pool to ask meeting guest about the overall quality, if there are issues and so on. You can also have polling for the tasks at hand, which make the meeting even better.

Assign someone to be a facilitator

The facilitator will make sure the virtual meeting is running smoothly. He can use a polling system, assign questions and share ideas. You do want to have someone that handles the meeting’s background tasks, so you can focus on the ideal aspects and ensure everything is running as expected. That will give you the efficiency and value you want from it.

 

Tackle tough subjects if needed

Yes, you can try to tackle tough subjects if you want. The best part about a virtual meeting is that it’s still a meeting, so you can share your views, see what others have to think and so on. However, you can still tackle those important, stressing issues you always wanted.

To put you in great light and use horizontal video for mobile phones

Get the best out of your video

You want to make sure that the others can see you during the meeting. That’s why it’s a good idea to be in a room that has great lighting or help with a flexible selfie ring light. On top of that, you want to make sure that you look at the camera and not the screen. Choose a neutral background with no movements which can distract your audience. Remember to smile too!

Conclusion

While creating a virtual meeting can be a challenge, it’s also a great way to share your ideas and see what others think about it. Yes, it can take a little bit of time to present everything and ensure that it all works as expected. It’s definitely not an easy thing to achieve, but with the right approach you will make it work. Use these tips above and don’t hesitate to personalize your virtual meeting as needed. Also, use video at all times and provide an audio dial-in option to ensure everything runs smoothly and every guest can be a part of the conversation!

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